5 essential tools for remote teams

5 essential tools for remote teams

The Office of National Statistics estimates that half of the UK workforce will be working remotely by 2020.

You might assume that working remotely with a team would deliver a number of disadvantages over working in the same office. However there are some surprising benefits with some managers claiming that working with a remote team is more effective than working remotely.

Advantages of working remotely

No commute time – in 2015, the ONS estimated the average UK commute time to be 57.1 minutes. As well as reducing stress, working remotely frees up a lot of time that can be put towards other things.

No distractions – office banter aside, offices are notorious for creating an environment that makes it difficult to focus on a single task. Working remotely can help you remain focussed on what’s really important.

More efficient use of meeting times – In an online call, when everyone is focused on the screen with only 1 person able to talk at a time, it’s much easier to stay on topic and deliver on the purpose of the meeting within the time slot.

Single point of focus – shouting across the office or jotting things down in your notebook does not deliver the same benefits as a single shared document that the team can collaborate on and use as the basis for daily efforts. Although this could be achieved in an office environment, it’s much easier when working remotely as it becomes the easiest way to communicate and share the plan.

There are of course also some disadvantages to working remotely, for example no more water cooler chat which can be essential for team bonding. You should be looking to get your team together in a social context now and again to facilitate the team dynamic.

So how do you manage a team remotely?

Here are our 5 essential tools:

1. Zoom for video or voice calls. Zoom enables you to connect any number of people by simply sharing a link. It’s simple for anyone to share their screen so everyone can focus on the same thing. Perfect for one-to-one catch-ups or large team meetings. Free for calls up to 45 min then around £11.99p/m.

2. Slack for messaging. Send messages, discuss and collaborate openly and share links to documents and resources. You can message individuals directly or create “channels” for particular subjects. For instance you may have a channel for operations and another for marketing, think of it like a bunch of WhatsApp groups, each containing a different set of stakeholders. You can easily tag people in conversations so they get an alert when you want to flag a message to them. If you’re using slack, there’s little need for internal emails. 😮

3. Trello for task assignment and tracking. Create a ‘Trello board” which you can use to assign tasks and track progress across your team. Each task becomes a card on your Trello board which you can assign to individuals, log relevant information, set deadlines, create checklists and much more. There is little more satisfying than seeing your tasks moving from an “in progress” to “completed” column. Like most of these tools, Trello lives online so anyone in your team can access it and view current status.

4. Google Docs – Draft and share documents with people inside or outside your organisation. Spreadsheets with Google sheets. Word documents with Google Docs, presentations with Google Slides. Very similar to Microsoft Office except free and easy to share/collaborate on documents. Google Docs also work fantastically well on mobile.

5. Webcam and noise cancelling headphones – If you conduct a lot of meetings, it’s worth investing in a good pair of noise cancelling headphones. They will greatly enhance the quality of your call experience and make you feel like you’re in the same room as the people you are speaking with. Similarly either a built in or external webcam, making sure you don’t have a distracting background when making calls.

As you would hope, all of these apps work as well on mobile as they do in desktop.

With your whole team is using these tools together, you can work pretty much anywhere in the world as long as you have a device and internet connection. Sadly there isn’t yet a tool that will eliminate time-zone issues!

The first thing you need to do if you want to grow B2B leads

The first thing you need to do if you want to grow B2B leads

B2B SEO – Where to start

B2B marketing can seem complicated. And that’s why many businesses don’t know where to start when it comes to generating interest and enquiries for their product or service.

We like to keep things simple, as at the end of the day, a B2B buyer is a human just like you or I. They have problems that they want to fix – just like you or I.

And in a lot of cases, when trying to solve a problem, their first port of call is a Google search.

Search Engine Optimisation (SEO) for B2B businesses

This is why SEO is important. It essentially involves configuring your website so that you appear in the search results when someone searches for a solution that you offer. Unlike PPC or ‘Google Ads’ which offer you instant visibility at a high price (you pay for each click). A well implemented SEO strategy can get you the same visibility for a fraction of the price and payback long after your initial investment is complete.

How B2B businesses can measure their SEO performance

So how do you know how well your website is performing from an SEO perspective? The answer is Google Search Console. This free tool can be implemented by installing a line of code on your website, and once you have done that, you will unveil a goldmine of information that will give you the insight you need to set yourself some SEO goals that can make a massive difference to your website traffic and resulting enquiries.

Google Search Console for B2B

So let’s see what’s in GSC that is so useful:

  • Site health – are your pages indexing in Google or are there issues?
  • Search visibility – is your site appearing in the Google search results? If so how often?
  • Keyword visibility – if you are appearing in the search results, which keywords is it for?
  • Keyword ranking – where are you ranking (what position are you in) for various keywords?
Google Search Console for B2B SEO
Google Search Console provides business critical SEO data

Generally speaking there will be certain keywords which will tend to drive the most enquiries for your business. If you find you are ranking on page 2 for those keywords for example, it’s clear that if you move to page 1, you will increase your rankings and therefore your enquiries.

There are a number of ways to do this which we will cover in another post.

This is why I like to think about GSC as the instrument panel in your SEO cockpit. Without GSC, not only are you are flying blind, but you are overlooking a potential goldmine of information. Hence if you don’t already have GSC installed on your website, it needs to be #1 on your lead generation priority list.

Learn more about Google search Console here.

How to start a job board business

How to start a job board business

Over the last 15+ years, jobs boards have established themselves as a reliable and lucrative online business model.

For many of the more established online recruitment businesses, it began in the latter days of magazine publishing where recruitment adverts were placed in the back section of industry journals.

Over time, charging for job ads became far more profitable than the magazine subscriptions themselves, and the job advertising sections were spun off as standalone brands. To this day, selling job adverts to employers is how job boards make money.

Much like property, auto listings and dating, recruitment ads remain a stable part of any classified business.

Here we take a look at some of the main considerations and principles for anyone trying to figure out how to start a job board business. These should all be included in your job board business plan.

What is your niche?

Do you have a particular niche in mind? If not, don’t forget you are going up against some very significant competition.

Indeed dominates the job board industry in the UK. Generalist competitors battle hard for market share, but it’s the niche players who have the best chances to connect with and monetise their target market.

If you are looking to promote your job board to an existing community or market, this will certainly give you a head start. In this game, narrow but deep is generally better than wide but shallow.

Jobseekers of employers first?

Chicken or egg? Some job boards tend to think of their jobseekers as the ‘product’ that employers come to buy and as such focus on attracting jobseekers.

But how do you attract jobseekers if you don’t have jobs?

One option is to ‘backfill’ jobs onto your newly launched job board so you will have jobs on there from the outset. This involves taking a feed of jobs from an ‘aggregator’ site and means that jobseekers will be redirected away from your website when they find a job they want to apply for.

Check out our List of Top UK Job Aggregators 2021.

The most established job board business model involves monetising your job board by selling job listings.

But you will only have a satisfied customer if people actually apply for these jobs.

As such it makes sense to focus on registering candidates before you start selling job listings.

Your job board business model – free/paid

Are you looking to make money from the outset? Or build an engaged community first?

Let’s start by looking at how job boards make money.

How do job boards make money?

Most charge employers for job listings or access to a CV database. Others charge candidates for early access to the best jobs. The job board business model you choose is up to you, but it’s worth thinking carefully about.

Whichever way you intend to monetise, you need to think about the unit economics around how you will attract jobseekers and employers.

At the end of the day you want to be sure that you are able to offer a product or service that offers superior results or value to what already exists in the marketplace.

Be sure to do your research.

How to market a job board

Jobseekers acquisition

So where do you find your jobseekers?
There are some standard standard methods you can use to market a job board to jobseekers, but it’s also worth thinking creatively about how to encourage jobseekers to register on your job board.

PPC

Google AdWords is a staple source of candidates for job boards.

Here, your niche is your friend.

If you are able to convince candidates that you have jobs specific to their search term and location, you have a strong chance of efficiently attracting candidates via PPC.

SEO

PPC is great way to boost candidates but it can also be expensive. An SEO strategy is key to ensuring you can lock in organic growth over the long term.

Because people want to work close to where they live, a combination of job type and geographic location offers great opportunities for for highly specific SEO search term visibility.

Be sure that you are taking SEO advice to make sure you don’t miss out on this big opportunity.


Email

There aren’t many business models I can think of where email is so important.
In general a candidate job search cycle last 3 months. In that time, a single candidate will apply for countless jobs.

If you do an effective job at not only attracting candidates but registering them and bringing them back to apply for subsequent jobs via the likes of email, you are vastly improving the efficiency of your business model.

Effective job alerts are crucial to ensure you alert all relevant candidates when a matching job is posted on your job board.


Aggregators

Aggregators can play a useful role in the development of a job board business, but should also be treated with caution as it can be easy for a job board to become overly dependent on aggregators.

Their main use is in attracting additional applications to your jobs. Usually on a cost per click (CPC) basis, you can offer your chosen aggregator(s) a feed of your jobs. They will repost the jobs on their website, and redirect any applications back to you.

In addition, if you are attracting candidates but don’t have relevant jobs for them, some aggregators will offer you a ‘backfill’ feed whereby they publish jobs on your website and you earn a small commission for each application you send back to them.

Employer acquisition

So you have your jobseekers acquisition plan in place, how to you attract employers to post their jobs on your job board?


Sales outreach

Hopefully you have done your research and identified your ideal customer type. Now you need to start getting on the phone and pitching your solution to them.
This is the best way to get into the mind of your customer, and quickly understand whether you are on the right track with your business.

Your biggest ally here will be tools like LinkedIn as well as seeing which businesses are currently advertising vacancies that fall into your niche.

There are a number of tools and techniques you can use to develop a target lead list for your sales outreach.

Digital Advertising

If you know what kinds of employers you are targeting, then it should be relatively straightforward to figure out where online they hang out and start targeting them with digital ads.

Digital advertising is a great way to build brand awareness and make sales outreach conversations easier.

People are much more likely to chat with you on the phone if they have already heard of your brand.

PR

The fact that you have launched a new job board in itself is newsworthy. Write a press release telling your story and share it far and wide to job board press like Onrec, as well as any magazines or online publications that operate on your niche.

What are your KPIs?

Establishing some Key Performance Indicators is crucial in ensuring that you are hitting your goals.


Here are some useful measures:


Applications per job

Is a customer that doesn’t get any applications going to be a happy one?

Probably not.

For that reason Applications per job may be the single most important KPI for a job board. You may have various application per job targets based on location and job type, but in essence there is likely to be a minimum number of applications that you want to hit to ensure you don’t churn customers.

At the same time, don’t forget that not all applications are equal and quality is better than quantity.


Cost per application (CPA)

How much does it cost you to generate each application? Some channels will cost more than others but you should have an idea on the average.


Average order value

Let’s say your main revenue stream is going to be a 30 day job listing. The cost of this is likely to be your average order value or (AOV).

These are your top level KPI metrics.

Understanding will give you a good idea of the unit economics that will drive your business.


Let’s say your AOV is £200 and you want to ensure you drive at least 10 applications per job to give your customer the best chance of hiring.

If your CPA is £5 you know that it will cost you around £50 to deliver desired number of applications (10x£5). That’s £50 of your £200 to deliver the desired number of applications, leaving £150 profit.

Which job board software?

You can of course build your own job board software from scratch, but there are a number of white label job board platforms out there that will enable you to get up and running quickly.

Probably a good idea if you are just starting out.

Other things to remember

  • In general one of the biggest points of dissatisfaction for jobseekers is not receiving a response to their job application. Finding a way to make sure employers respond to all applicants will increase your jobseeker satisfaction ratings.

  • Jobseekers prefer to speak directly to employers than via recruitment consultants. Be careful with recruitment consultants. Allowing recruitment consultants means you are likely to have duplicate jobs on your website which will inflate your job numbers and frustrate jobseekers.

  • Average jobseeking phase is 3 months every 3 years. Make sure you squeeze the 3 month window for the opportunity it represents.

  • Location is the #1 most important factor for jobseekers when applying for a job.

Need help? We are B2B marketing consultants with over 15 years of experience working with some of the worlds leading job board businesses. Get in touch for a free 20 minute consultation!

I’ve launched my new website, but I’m not showing in Google

I’ve launched my new website, but I’m not showing in Google

So you’ve launched your new website and you are nowhere to be found in Google.
Perhaps even a search for your brand name doesn’t yield any first page results. So what do you do?

For every search on Google, there is a predefined set of results that Google returns to the user. Google decides what to include based on a number of factors including these 2:

  • keyword relevance
  • domain authority

Keyword relevance

Keyword relevance consists of ensuring that your website appears relevant to Google in the context of the search the user is doing. For example if you are trying to rank for HR software, you will need to mention “HR software” on your web pages and in the meta tags that you use on those pages.

But what if a number of other sites are also competing for keyword relevance?

Google’s first page only has 10 results on it and people barely look past the first 3. So how do you rank above the others?

This is where domain authority comes in, and there are some basics you should have in place before building out your keyword relevance efforts.

Domain authority (DA)

So all other things being equal, how does Google decide the order of rankings? Every website has a domain authority score of between 1 and 100. Website like BBC and Google itself have an extremely high domain authority. A new site will have authority close to zero. You can check your domain authority here.

Authority is achieved by having other websites linking to yours. You can think of these as ‘votes of authority’. A website with a high domain linking to you will pass over some of that authority, signalling to Google that you must have some importance and therefore a higher level of authority.

Some websites try to manipulate the algorithm by paying for links. This is a risky strategy as Google looks for this behaviour and severely penalises websites caught buying links.

How to increase domain authority

So how do you get these links? Here are a couple of key must have building blocks for a new website:

Directory Submissions
This is probably the place to start as it’s a relatively straightforward but time consuming process. Submitting your website to good quality directories will signal to Google that your website has some serious intent and will assist you with overall visibility. If you are a member of any governing bodies or trade associations, links from them will greatly assist.

Social profiles
If you intend to have some social presence (recommended, but you will need to plan resources to run it), you should create profiles for your business on key social platforms like LinkedIn, Twitter and Facebook. Yes this still holds true if you are a B2B business.

Guest posts
Once you have completed the above 2, guest blogs are a very powerful way to win valuable links from high DA websites. If you operate in a certain niche, you should find high DA publishers in your space and offer to write an article for them.

Conclusion

Follow the above steps and you are building some solid SEO foundations. Make sure you have Google Search Console (free) installed on your website. It provides a crucial SEO dashboard so you can track progress (for example your ranking changes for a particular key phrase over time), and spot opportunities. It also has a function which enables you to submit your site to Google and check that it’s been indexed.

Don’t forget that Google’s algorithm works slowly and it could take weeks or even months to see ranking changes and they often go down before they go up!

If you want to start trying to deliver quality leads or enquiries for a particular niche area, get in contact with a specialist (like us) to setup a B2B lead generation strategy for you.

I want to sell my products online. Where do I start?

I want to sell my products online. Where do I start?

So you have a product or a service that you want to launch online and your not sure where to start?

Taking your business online means you can reach a far larger audience of customers than you could via any other means. After all, how else could you make yourself accessible to a national or global audience than via a website?

It gives potential customers the opportunity to discover what you do, be persuaded that you are the right business to solve their problem, and to place an enquiry or order…from anywhere in the world.

Getting a functioning e-commerce website is just the first important step. You’ll also need a plan for getting visitors to your website.

Here are the first steps you need to take with your website:

1. Buy a domain

What is a domain name?

A domain is essentially a website address. It’s where people to go to find your website. Ideally your domain name will be reflective of your brand name. For example Amazon is Amazon.com, BBC is bbb.co.uk etc. All domains will start with www which stands for world wide web. Some companies will use an abbreviation, for example British airways is ba.com.

Where do I buy a domain?

Buying a domain name is actually very simple. The problem you are most likely to face is that whatever you choose is likely to already be registered by someone, especially if it’s a ‘dot com’

To buy a domain you can simply go to a company like www.1and1.com or www.hover.com where you will be able to check availability and prices. Domains can cost as little as £1 per year to register.

Do I need a .com domain?

.com domains are generally the best option as they are what people tend to associate with a website. As a result, you may find that your first pick of a .com is already registered by someone else.

Due to this, there is also a huge popularity amongst other second tier domains. For example .co.uk popular with UK companies, and there are a growing number of alternative options such as .info, .online, .london etc.

Perhaps the best advice here is to choose a domain closely aligned with your company name (brand) and easy to remember.

2. Decide if you need hosting

What is web hosting?

In the same way that your domain acts as a kind of postal address to tell people where your ‘house’ is. Your hosting is the foundations onto which you will build your house. It’s essentially online ‘space’ where your website is stored, including all of the text and images that go with it. The specification of your hosting package will depend on how big your website is and how fast you want it to be.

Do I need hosting?

When you buy your domain, it’s likely that the company will also offer you hosting and possibly a website builder. It’s important that before you commit to this, you think carefully about what you want your website to do and what the most appropriate option may be. You should read on to the next section for more information about this as there are a number of options that include hosting as part of a larger package.

3. Setup your website

What kind of website do I need?

There are a plethora of options here to suit all budgets. You need to think about exactly what it is that you want. Do you just want somewhere to explain a bit about your company? Are you looking for a more complex multi-page website with images? Or are you looking for a fully fledged e-commerce solution that will enable you to take payments and process orders online?

A simple landing page

If you are looking for a simple 1 page website then you may try an option like www.strikingly.com which comes with hosting and an easy to use editing tool. It’s perfect if you just need a page where you can explain a bit about your company and what you do.

A multi page website

There are a few options here. If you are wanting to keep costs down and are happy to do some of the work yourself, there are a few options out there:

Both of these options come with low cost plans and give you some simple tools to help build your website including forms that you can use to capture payments.

Full e-commerce functionality

If you are planning on making sales online, you could consider an option like shopify.com which is simple to use and can get you off the ground quickly. Other options include wordpress with an appropriate e-commerce plugin but you may need some help from a wordpress expert.

WordPress – the flexible alternative

WordPress is a hugely popular option which is capable all of the above but will need some customisations if you want e-commerce functionality.

WordPress is especially powerful in helping your pages rank naturally (organically via SEO). There are lots of free guides on how to build with and use wordpress, and you can use a theme like Divi from elegantthemes.com or elementor.com which offers powerful ‘what you see is what you get’ (WYSIWYG) functionality to build beautiful pages. They also have excellent online support.

There are also a lot of wordpress experts you can call on for help using a website like www.peopleperhour.com

4. How do I design a professional looking website?

Most entrepreneurs are not web designers. ‘Build it yourself’ tools can go some way in getting your website up and running, but what if your after something more professional? There are a few options here:

Hire a web designer or agency

Web designers live and breath websites so they can be a good option if you want to get things going quickly and have some budget.

For a good web designer to work on a relatively basic website, you will likely need a budget of at least £1,500. If you don’t have a logo and need you brand created from scratch, it will cost more.

Hire a designer on 99designs

This is a great option if you are looking for a completely new brand/logo as well as new site design. You can write a brief and view proposed designs from a number of designers selecting the one you like the most and awarding them a budget. This can cost as little as £695.

You can then find someone on 99designs to help you build the website, or use the designs to build the website yourself using some of the tools mentioned above.

5. What else do I need?

There are a few other things you should do to get your website ready for launch.

Google Analytics

Google Analytics is a free tool that will help you track visits to your website. It will give you essential information such as:

  • How many people are visiting your site
  • Which pages are they visiting
  • How are they getting your website
  • Which countries are they coming from
  • How much time are they spending on the site

This is just a small taster of the info you will get from Google Analytics. It’s a free tool and probably the most powerful on the market.

It’s also very easy to setup so please make sure you have it in your website from the moment you launch…no excuses!

Google Search Console

Google search console is another free tool from Google. It will monitor your website for any issues and alert you when something is wrong. It also gathers extremely valuable information about the kinds of keywords people are using to get to your website. This information is crucial if you plan to get free traffic from search engines like Google.

Again do not let your site go live without it!

With these in place, you need to figure out how to get customers to your website.

Take a look at out post on 8 key strategies to drive online sales.